IMPORTANT: While we endevour to do our best to ensure that the details in each template are correct, we understand and accept that the interpretation of award conditions may differ between businesses.
We recommend these templates as a starting point only and to check and confirm that you are paying to the correct conditions for your payroll requirements. Specifically, we refer to Clause 5 on Page 4 of our Master Services Agreement, https://www.clockon.com.au/msa which references the customer's responsibility for the set up of the conditions, allowances, rates and rules that apply to your employees.The award template system lets users retrieve base-level settings for their industry using the ClockOn pre-built Award templates. This is designed to assist with reducing the time between adding employees and processing payrolls.
The templates provided settings focusing on the following;
- Ruleset settings including
- Overtime triggers,
- Overtime rate sheets,
- Penalty and loading conditions,
- Super configuration rules.
- Allowance sets
- This includes a listing of allowances standard to the award and allows for the quick deployment to employees.
- Rate Sets
- Provides an updated listing of the minimum pay rates per employment category as expressed in the award.
- Leave accrual setup including settings for;
- Statutory Annual Leave,
- Personal Leave, and
- Long Service Leave (NSW-based)
Companies that are required to accrue Long Service Leave at a rate that differs from the NSW standard will need to adjust the leave settings after applying the template. The settings for this can be adjusted from the Rule Set > Leave > Long Service Leave section.
Please note, manual adjustments to these settings will not trigger the modified flag for the award, also applying an update will not override your custom settings.
Rule Set settings for payroll roundings are not included in the Award template settings and if desired will need to be applied manually.
Using Award Templates
The following details how you can apply an award template to your system.
Click here for the manual steps for adding Award Templates.
- Select the Setup menu and choose Award Manager from the list
- From the Actions menu, select + Add Award.
- Give the award a suitable name ie "Pharmacy Award" and change the option Create a new award based on an existing template to Yes.
- Use the Award Template dropdown to select the template that you wish to use.
- Use the Ok button to save the changes
Award Updates
ClockOn offers updates to these award templates. Ruleset updates will be made available after changes have been made public and assessed by our team. Customers will be prompted to check and apply the changes at this point.
Award Template Listing
The following list details the award templates that can be applied within ClockOn. We strongly suggest that you check these settings before applying them to your employees to ensure that you are aware and agree with the applied pay rules.
MA000012 - Pharmacy Industry Award 2020
Important Notes
- We have reports from customers within the pharmacy guild with differing pay rates based on an employee's leaving school year. These rates are outside of the standard award and will need to be added on a need basis. Instructions for this process can be found in our Rate Sets article.
Rulesets
ClockOn provides 6 base rulesets for the Pharmacy award, these include;
- Weekly Full Time
- Weekly Part Time
- Weekly Casual
- Fortnight Full Time
- Fortnight Part Time
- Fortnight Casual
Each contains the related overtime, penalty, leave, and super settings relating to the employment category.
Rate sheets list the minimum award rates for an employment category. These can be used to ensure that employees on these agreements are paid correctly based on their age or experience as per the award.
This template provides the following rate sets that can be applied to employees.
- Experienced Pharmacist
- Lv1 PA
- Lv2 PA
- Lv3 PA
- Lv4 PA
- Phar student-1st yr of course
- Phar intern-1st half of training
- Phar intern-2nd half of training
- Pharm student-2nd yr of course
- Pharm student-3rd yr of course
- Pharm student-4th yr of course
- Pharmacist
- Pharmacist in charge
- Pharmacist manager
Note that if an employee's level or title changes, the rate set that is attached to them will need to be manually adjusted to ensure that they are on the correct rate. This can be done from their employee profile
Please note: This setting will only ensure that the employees are being paid at least the minimum as per the award, if they are already getting a higher rate payroll will not prompt a change.Allowances
The template contains two allowance templates
- Allowances Part-Time, Casual Staff
- Allowances - Full-Time Staff
The following details the set scenarios for allowance, which are generated automatically or require manual intervention by the user.
| Allowance | Part-Time, Casual Staff | Full-Time Staff |
| Meal Allowance | Per occurrence, manually entered at payroll | |
| Meal Allowance - Additional (OT 4 hours) | Calculated automatically after 4 hours OT per worked day timesheet | |
| Clothing Allowance | Calculated automatically per worked day timesheet | |
| Transport Reimbursement | Amount entered manually at payroll | |
| Moving Expenses | Amount entered manually at payroll | |
| Motor Vehicle Allowance less 5,000 KM | Per KM, manually entered at payroll | |
| Motor Vehicle Allowance over 5,000 KM | Per KM, manually entered at payroll | |
| Broken Hill Allowance | Per occurrence, manually entered at payroll | |
Leave
The rates of leave accrue based on the NES requirement using a 38-hour work week for;
- Statutory Annual Leave at 4 weeks per year and,
- Personal Leave at 2 weeks per year.
Full-time employees will receive this full complement, while part-time employees will receive a prorated amount based on the hours worked within a payroll period.
Leave loading is enabled on all full-time and part-time rulesets, paid at the higher of 17.5% or weekend shift penalties.
MA000027 - Health Professionals and Support Services Award 2020
COMING SOON.
Important Notes
- This award contains a condition called Recall To Work. This feature requires the use of special rates to be added to the appropriate shifts. The award template contains the special rate as a predefined item.
Please take a look at our Recall To Work (RTW) article for more information.
Rule Sets
ClockOn provides 6 base rulesets for the Pharmacy award, these include;
- Weekly Full Time
- Weekly Part Time
- Weekly Casual
- Fortnight Full Time
- Fortnight Part Time
- Fortnight Casual
Rate Sets
Rate sheets list the minimum award rates for an employment category. These can be used to ensure that employees on these agreements are paid correctly based on their age or experience as per the award.This template provides the following rate sets that can be applied to employees.
- Health Professional, levels 1 to 4 with their respective paypoints
- Support Services, levels 1 to 9 with their respective paypoints
- Apprentice rates for cooking, dental, and gardening
Note that if an employee's level or title changes, the rate set that is attached to them will need to be manually adjusted to ensure that they are on the correct rate. This can be done from their employee profile
Please note: This setting will only ensure that the employees are being paid at least the minimum as per the award, if they are already getting a higher rate payroll with not prompt a change.Allowances Leave
The template contains a single allowance item labelled "Allowances - Full-Time, Part Time and Casual Staff"
The following details the set scenarios for allowance, which are generated automatically or require manual intervention by the user.
| Allowance | Payment Method |
| Telephone allowance | Amount entered manually at payroll |
| Blood check allowance rebate | |
| Damaged Clothing Reimbursement | |
| Meal allowance (1st) | Per occurrence, manually entered at payroll |
| Deduction for board and lodging - Adult | |
| Deduction for board and lodging - Trainee | |
| Deduction for board and lodging - Cafeteria | |
| Tool Allowance | |
| Occasional interpreting allowance | |
| On call allowance (Mon-Sat) | |
| On call allowance (Sun/PH) | |
| Heat Allowance (>46deg) | Per user-defined hour, manually entered at payroll |
| Heat Allowance (40-46deg) | |
| Nauseous work allowance | |
| Vehicle allowance < 5000 Km | Per KM, manually entered at payroll |
| Vehicle allowance >5000 Km | |
| Uniform allowance | System-calculated based on the number of days worked within the period |
| Laundry allowance | |
| Meal allowance (extra meal OT>4) | System-calculated based on days worked, where the overtime condition is met |
Leave
The rates of leave accrue based on the NES requirement using a 38-hour work week for;
- Statutory Annual Leave at 4 weeks per year and,
- Personal Leave at 2 weeks per year.
Full-time employees will receive this full complement, while part-time employees will receive a prorated amount based on the hours worked within a payroll period.
Leave loading is enabled on all full-time and part-time rulesets, paid at the higher of 17.5% or weekend shift penalties
MA000034 - Nurses Award 2020
COMING SOON.
Important Notes
- Employees considered as Shift Workers may be entitled to receive an additional week of annual leave as part of their entitlement. Please be aware that the settings for this are not included in this template, however, the system can easily be adjusted to cater for this using the Additional Annual Leave configuration settings.
- The award pay guide indicates that if a Christmas holiday falls on a Sunday, then the employee is entitled to 225% of their base rate, rather than the standard 200%. To accommodate this, we have added a special rate to the template. This will be required to manually set against each of the relevant time sheets. Please see our Creating & Editing Time Sheets guide for how these rates can be applied.
Rule Sets
ClockOn provides 6 base rulesets for the Pharmacy award, these include;
- Weekly Full Time
- Weekly Part Time
- Weekly Casual
- Fortnight Full Time
- Fortnight Part Time
- Fortnight Casual
Rate Sets
Rate sheets list the minimum award rates for an employment category. These can be used to ensure that employees on these agreements are paid correctly based on their age or experience as per the award.This template provides the following rate sets that can be applied to employees.
- Student Enrolled Nurse
- Enrolled Nurse, paypoints 1 to 5
- Registered Nurse, level 1 - 5 with respective paypoints
- Registered Nurse, 4-year degree
- Registered Nurse, Master's degree
- Nursing Practitioner
- Nursing Assistant
- Occupational Health Nurse, level 1-3 with respective paypoints
- Senior Occupational Health Clinical Nurse
Note that if an employee's level or title changes, the rate set that is attached to them will need to be manually adjusted to ensure that they are on the correct rate. This can be done from their employee profile
Please note: This setting will only ensure that the employees are being paid at least the minimum as per the award, if they are already getting a higher rate payroll with not prompt a change.Allowances Leave
The template contains a single allowance item labelled "Allowances - Full-Time, Part Time and Casual Staff"
The following details the set scenarios for allowance, which are generated automatically or require manual intervention by the user.
| Allowance | Payment Method |
| Meal Allowance | Per occurrence, manually entered at payroll |
| On-Call Allowance(M-F) | |
| On-Call Allowance (Sat) | |
| On-Call (Su,Ph,Rostered Day off) | |
| Motor Vehicle Allowance <5,000km | Per KM, manually entered at payroll |
| Motor Vehicle Allowance >5,000km | |
| Laundry Allowance | System-calculated based on the number of days worked within the period |
| Uniform Allowance | |
| Meal Allowance - Additional (OT 4 hours) | System-calculated based on days worked, where the overtime condition is met |
Leave
The rates of leave accrue based on the NES requirement using a 38-hour work week for;
- Statutory Annual Leave at 4 weeks per year, plus 1 additional as per this award
- Personal Leave at 2 weeks per year.
Full-time employees will receive this full complement, while part-time employees will receive a prorated amount based on the hours worked within a payroll period.
Employees who are considered Shift Workers may also be entitled to an additional week in their accrual. To enable this, you will need to adjust the rule set agreement to include Additional Annual Leave.
Leave loading is enabled on all full-time and part-time rulesets, paid at the higher of 17.5% or weekend shift penalties